37 Fitzroy Street, London W.1 HCO POLICY LETTER OF 23 APRIL 1959 | 37 Fitzroy Street, London W.1 HCO POLICY LETTER OF 23 APRIL 1959 |
HCO FILING SYSTEM | HCO FILING SYSTEM |
CONTINENTAL FILES | CONTINENTAL FILES |
1. City office file | 1. City office file |
2. Franchise for that city office | 2. Franchise for that city office |
3. Accounts of that city office | 3. Accounts of that city office |
4. Bulletins | 4. Bulletins |
5. Paraphernalia and dispatches | 5. Paraphernalia and dispatches |
6. Letters | 6. Letters |
7. All other. | 7. All other. |
The rule in setting up files is: Each Division is itself and has within it an alphabetical file. The latest data is always nearest the top, or to the front of the file. The last or given name of the company or person is used for alphabetizing. Titles of staff persons but never their personal names are used in file headings. | The rule in setting up files is: Each Division is itself and has within it an alphabetical file. The latest data is always nearest the top, or to the front of the file. The last or given name of the company or person is used for alphabetizing. Titles of staff persons but never their personal names are used in file headings. |
HEADINGS OF HCO FILE DIVISION | HEADINGS OF HCO FILE DIVISION |
1. RESEARCH AND WRITING | 1. RESEARCH AND WRITING |
2. (a) HCO DISPATCHES LOCAL AND (b) WW | 2. (a) HCO DISPATCHES LOCAL AND (b) WW |
3. HCO INTERNATIONAL (CONT. FILES) | 3. HCO INTERNATIONAL (CONT. FILES) |
4. LRH PERSONAL AND LRH PERSONAL BUSINESS (LRH PERSONAL) | 4. LRH PERSONAL AND LRH PERSONAL BUSINESS (LRH PERSONAL) |
5. FILMS AND PICTURES | 5. FILMS AND PICTURES |
6. PUBLIC RELATIONS | 6. PUBLIC RELATIONS |
7. PUBLICATIONS | 7. PUBLICATIONS |
8. BULLETIN AND SECRETARIAL TO THE EXECUTIVE DIRECTOR – two separate files | 8. BULLETIN AND SECRETARIAL TO THE EXECUTIVE DIRECTOR – two separate files |
9. HCO BUSINESS FILES | 9. HCO BUSINESS FILES |
10. HCO PERSONNEL FILES | 10. HCO PERSONNEL FILES |
11. HCO BOARD OF REVIEW FILES. | 11. HCO BOARD OF REVIEW FILES. |
On Bulletin and SEC ED files file by numerical or chronological order and then file forward, that is, last thing put in drawer is in front. Master files should be placed in very front of files. Master copies are not filed with extra copies. | On Bulletin and SEC ED files file by numerical or chronological order and then file forward, that is, last thing put in drawer is in front. Master files should be placed in very front of files. Master copies are not filed with extra copies. |